Coronavirus prevention
Information for employees and partners

In order to slow down the spread of the coronavirus on the shipyard site, we are taking various measures. Our aim: to act with foresight, take precautions and ensure the safety of our employees.

We use this page especially to inform our employees without a PC and our partners about current developments.

Via video messages, management and responsible persons inform about new measures and the fast changing situation at the shipyard.

Videos: News about Corona

Our prevention measures (31.03.2020)

Obligation to report a corona infection

It is absolutely necessary to inform your supervisor if you are infected with the coronavirus or if you have to stay at home because of a suspected infection. Please also mention the date of your return from a risk area or the date of your last contact with an infected or possible infected person.

Your supervisor will pass this information on to Sabine Witolla from Human Resources and enter a corresponding shortcut in Atoss.

Ensuring childcare

Parents who have to care for their children at home due to the closure of daycare centres and schools should discuss a solution with their supervisors at short notice.

IG Metall and Nordmetall have agreed on a special exemption in case of childcare bottlenecks:

  • Extension of "T-Zug A" (conversion into free days) for childcare for children up to the age of 12.
  • After using the rest of the vacation, working time accounts and T-Zug A, further five paid days off are granted (at a 5-day week).

Mark employees by shift/zone

Employees are marked corresponding to their assigned zone and shift. They will receive an additional sticker for their stamp card. The stickers have different colors, depending on the zone.

***Due to frequently asked questions we would like to point out again that the stickers for the zones are ADDITIONAL stickers. The previous sticker, which proves that the current questionnaire has been completed, must remain on the stamp card.***

Why is the labelling done?
We have noticed that not all persons follow the established rules (zone assignments are disregarded, shift assignments are ignored). Due to the clear assignment to zone and shift, the compliance with the rules can be checked from now on.

How is the marking done?
The assignment to the zone is done by using the colour according to the zone plan.
For the zones Hall 4 + 5, Hall 6 and for Logistics, the stickers contain further identification drawings:
1 = Shift group 1 (early shift in uneven weeks and late shift in even weeks)
2 = Shift group 2 (early shift in even weeks und late shift in uneven weeks)
N = Night shift (especially for employees of partner companies)
F = Employees without shift
Employees in all other zones receive stickers in their zone colour without further identification. For employees of Laser Center and Tube Center (incl. ND Coatings Conservation Hall) the agreed shift models are still valid.

This graphic explains the marking with stickers for the shifts and zones.

How are the stickers distributed?
The zone managers distribute the sticker to the responsible supervisors. After receiving the stickers, the supervisors inform their employees and the partner companies in their area and distribute the stickers accordingly.

How do employees who are currently not at the shipyard get their stickers?
If a currently absent employee returns to the shipyard, he receives his sticker from his direct supervisor.
Partner companies register their employees at least 24 hours in advance at the responsible supervisor. He then hands over the required stickers to the site manager of the partner company.

What is the control procedure?
Our security staff is requested to carry out random checks. Employees therefore have to wear their shipyard pass in a clearly visible manner and show it at the gates as usual.

What are the sanctions?
Failure to the established rules will not be accepted for reasons of safety of all employees working at the yard. For our own employees, violations have consequences under labour law; for employees of partner companies, we reserve the right to issue an immediate ban from the shipyard.

When will the marking be implemented?
We start distributing the stickers towards the end of week 13/2020. By the middle of week 14/2020 all employees should have received their stickers. From 01.04.2020, the controls on the shipyard premises will be implemented.

Flyer incl. working hours (ATTENTION: change of shifts Hall 4/Hall 5)

Adjusted starting times in production areas

In order to further straighten out the situation at the gates, the start and end times of the shifts in the zone Hall 4 + Hall 5 were adjusted once again. The new working times can be seen in this updated flyer (see red marking). The working hours are valid from 30 March 2020.

Post boxes for Techniker Krankenkasse and Human Resources in front of gate 1

In order to reduce contacts at the beginning and/or end of shifts, the post boxes for letters to the Techniker Krankenkasse and to Human Resources department were moved. You will now find them at the container in front of gate 1, directly opposite the parking lot entrance gate 1.

Second confirmed coronavirus infection

News published on 26th of march
A second employee of the shipyard got infected with the coronavirus.
The last time this employee was at the shipyard was on 11 March. He is in domestic quarantine. Since then, the employee has had no contact with anyone outside his own household, neither privately nor at work. The employee received a positive test result today. The Health Department is now routinely conducting an environment analysis.

Avoiding gatherings of people

The current situation and the new zone concept demand a lot from all of us.

  • In order to avoid delays at the gates, we are providing a further access possibility: At Gate 1 the rolling gate at Hall 6 is also available as an additional option for entering and exiting the shipyard.
  • Many employees of zone Hall 6 on the early shift enter the shipyard via Gate 1 and Gate 2. Note that the truck gate and Gate 3 are also permitted entrances for this shift and zone. We achieve shorter waiting times and prevent gathering of people by a more homogenous distribution.
  • Employees coming to the gates from ND Coatings should also use Gate 3 or the truck gate. From now on, staff will point out the right way in the morning and assist with the distribution to the gates.
We are dependent on your help and appeal to your common sense. We all have the responsibility to act now so that we can overcome this crisis together as healthy as possible.

First aid station in hall 5

In addition to the familiar first aid station in Hall 6, an additional station in Hall 5 is now open for the early and late shift. This will save walking time and avoid crossing zones.

Keep distance

Please keep a distance of at least 1.50 m to your fellow human beings.

One-way control on S.713 and S.715
The minimum distance of 1.50 m cannot be maintained on the gangways, so the gangways were converted into either an entrance or exit. Observe the signs on the gangways.
During shift changes, the one-way regulation is loosened due to the high number of people in order to prevent the gathering of people.

Markings in front of the gates
Corridors with barriers were built in front of the gates as an access route. These corridors are so small that two people cannot stand or walk next to each other. In addition, markings have been sprayed on the ground with a distance of 1.50 metres to help the employees to keep the distance control.
This measure allows access to the shipyard with a controlled booking at the turnstiles. Leaving the shipyard is possible without booking, just like in the past days, also via the vehicle gates.
The security staff will check that these distances are observed and, if necessary, issue a ban on entering the shipyard if they are not followed.

Use stairs instead of elevators

Use the stairs. The elevators in office buildings are available only for persons with physical disabilities or for the transport of materials.

The lifts in Hall 5 and Hall 6 are also closed to passenger traffic. The lifts can no longer be selected from the individual stations. For material transport, it is possible to operate the elevator from the cabin. Information signs are posted at each station.

Access and departure to/from the shipyard

  • The access for cars from the Rheiderlandstraße in the direction of gate 2 is closed from 5 to 6:30 and from 13:30 to 14:15 until further notice. Via the first lane at gate 2, the exit towards the motorway is allowed as soon as the traffic has left.
  • Picking up and dropping off employees is now only possible via the new parking lot on the other side of the Rheiderlandstraße.
  • Fully occupied bullis will not be allowed access to the parking areas and areas outside the gates. For vehicles with larger groups of people, only the new gravel parking lot is available.

Registration times for workers by zone

The registration of new employees of partner companies has to be done for a certain zone from now on. The schedule below specifies when employees of which zone can hand in their documents and watch the security film. In this way we prevent contact between employees from different zones even before they enter the shipyard. Stick to the timetable and only order employees from partner companies to register at the time that suits the zone.

Zone Time
Hall 6 7:00
Ship 7:30
Logistic 8:00
Pipe center 8:30
Laser center 9:00
Hall 4 + Hall 5 + Offices Hall 5 T1 9:30
Site office / IT 10:00
Human Resources 10:15
Administration 10:30
Education 10:30

Query before entering the shipyard - New questionnaire for new employees

We have updated the questionnaire regarding risk countries according to the specifications of the Robert Koch Institute. We do not need to repeat the query (including the allocation of stickers). The new questionnaire is valid for all future requests at the gate and thus for all persons who enter the shipyard from now on. You will always find the current questionnaire on the start page of our website.

Suspension of ordering furniture, office materials and workwear

The ordering of workwear is suspended until further notice - except for new employees. The same applies to the ordering of office material. Ordered furniture will be stored until further notice and not delivered.

Division of the shipyard into zones

We are currently in phase 4. Since Thursday 19 March we have been dividing the yard into zones. This measure was originally planned for phase 4.5. We have decided to bring this measure forward to phase 4, as the zoning will allow us to further avoid the number of contact persons on the shipyard. At the moment, no further employees of the shipyard have been infected with the coronavirus.

Flyer for the division of the shipyard into zones incl. access times, shipyard plan including zones

Behavior in smoking areas

The nationwide ban on assemblies has to be followed also on the shipyard. Keep a distance of at least 1.5 metres to colleagues in the smoking areas.

If the instructions are not followed, the smoking areas must be closed.

Trainings and workshops postponed

All internally and externally planned trainings and workshops will be cancelled by end of April. Training management will organise alternative dates for a possible later time. For planned training courses starting in May, the procedure is coordinated in week 16. Planned online training courses can be continued.

Canteens closed

Our canteens are closed until further notice.

Visitor centre closed

As a precautionary measure the shipyard's visitor centre is closed until (probably) end of April.

Contact personnel service by telephone or e-mail

  • Please contact the personnel service exclusively by e-mail or telephone with your concerns.
  • Employees without a PC workstation and without a telephone, please contact the direct manager/supervisor.
  • All statements, applications and sick certificates can be handed in at the mailboxes at the shipyard or at the gates.

Prohibition of business trips

  • Business trips of any kind are prohibited with immediate effect until further notice due to the increased risk of the coronavirus. Exceptions are only possible in urgent cases and by release of the respective GL member. In this case please contact your supervisor.
  • In the meantime, please use telephone or video conferencing to stay in contact with colleagues or partners.
  • Please also think about your private holiday plans.

Check necessity of internal meetings

Please ask whether internal meetings are necessary. Please arrange internal meetings whenever possible via Acano.

Contact doctor by phone

If you have cold symptoms, please do not introduce yourself personally to our company doctor. Please contact her or your family doctor by telephone.

If you or a person living in your household has been in a risk area in the last 14 days:

  • If you are still at home, contact your supervisor and a doctor by phone to discuss the next steps.
  • If you are already at the shipyard, contact your supervisor and leave the shipyard immediately.

Check necessity of external visitors & meetings

Please cancel visits from external persons (e.g. consultants, visitors) that are not absolutely necessary. In this way we can keep the number of people on the site as low as possible.

Daily preventive measures

The following apply to everyone: everyone can contribute to their own protection and the protection of all colleagues by acting responsibly:

  • Keep your distance: keep a distance of 1.5 meters from other people as a precaution.
  • Washing and disinfecting hands regularly
    → There are currently delivery problems with disinfectants, even though we have already taken various measures and, for example, had MEYER TURKU fly in disinfectants. It may therefore happen that disinfectant dispensers cannot be refilled. Please make sure to wash your hands thoroughly with soap for at least 30 seconds.
  • Coughing and sneezing (coughing/sneezing into the crook of your arm)
  • Refrain from physical contact such as shaking hands
  • Avoids contact with people suffering from respiratory diseases
Further information is available online from the Federal Foreign Office, the Federal Ministry of Health and the Federal Centre for Health Education.

At what point is a person not allowed to enter the shipyard?

From when on a person is not allowed to enter the shipyard for 14 days?

  • Risk countries:
    If in the past 14 days (from the end of the trip) the risk countries listed in the current questionnaire have been visited or there was contact with a person from the same household who has visited these countries (including trips via airports in these countries).
  • Contact with infected/possible infected persons:
    The public health authorities require a 14-day quarantine for persons who have had at least 15 minutes of face-to-face contact with a person infected with corona. As a precautionary measure, we are extending this 14-day period to people who live in the same household as this person (see diagram opposite).